ESSENTIAL DUTIES AND RESPONSIBILITIES     

1. Reviews purchase signals in JDE for assigned commodities (raw materials or components) to determine the appropriate delivery dates and quantities needed to support the current Master Production Schedule.  Working independently, issues all Order Requisitions to suppliers, and upon receiving confirmations back from the suppliers, converts those Requisitions into Purchase Orders.  Monitors the signals in JDE on a daily basis to ensure the confirmed dates and quantities continue to satisfy the production demand that may have increased or moved up earlier in the Master Production Schedule.   May review and approve purchase orders for other team members.

2. Trains and mentors new and less experienced Supply Schedulers to ensure that sound, consistent inventory management practices are observed.

3. Working independently, analyzes and interprets MRP messages, departmental reports, and requests from other departments to quickly discern the most relevant information and carry out appropriate actions.  May also analyze and interpret MRP messages, departmental reports, and requests from other departments for the commodities assigned to other team members.

4. Communicates directly with Mary Kay suppliers.  Sends each supplier a weekly Open Purchase Order Report via email to ensure that quantities and delivery dates have not changed from the original confirmation.  Resolves discrepancies between Mary Kay delivery records and the suppliers’ delivery records.  Works with the suppliers to expedite deliveries in order to meet increasing or earlier than expected production demands.  Ensures that the latest supplier delivery information is updated in JDE.  Elevates any supplier quality or customer service issues to Mary Kay management immediately.   Assembles supplier performance data, sets agenda, and facilitates supplier representative meetings when they come in to discuss supplier performance or quality issues and may do the same for suppliers assigned to direct reports.  Works to foster positive relationships between suppliers and Mary Kay both for their assigned suppliers and those assigned to other team members.

5. Works directly with the Production Planning team to ensure that the current production schedule is supportable from a material supply perspective.  Reviews the Shortage Report on a daily basis to identify materials the Planning team has determined are “short”.  After working with the suppliers, communicates latest delivery information back to the Planning team and updates the Shortage Report with the appropriate information.  Identifies additional costs associated with expediting material in for production and elevates that to management for approval to proceed.  Also verifies that sub-assemblies are available for local contract suppliers and requisitions the sub-assemblies for delivery.  Independently identifies and analyzes broader supply issues and elevates these issues to supervisor with recommended solutions.

6. Reports on a weekly and monthly basis the status of assigned commodities in relation to established inventory policies and department metrics.  Responds to items on the Supply Demand Report and provides updates by the established deadlines.  Independently or by leading team members, identifies opportunities to reduce inventory costs by reviewing the De-Expedite Report and taking the appropriate action to cancel, reduce, or move out purchase orders if possible, and reviews the Excess Inventory Report and updates it with what actions have been taken to reduce or eliminate excess inventory.

7. Performs critical analysis and evaluations of group performance and improvement opportunities for the Manager, Supply Scheduling or Director, Production Planning and Supply Scheduling.

8. Works with Mary Kay Transportation to ensure that commodities are being picked up at the suppliers in time to meet required delivery dates.  Identifies priorities for the Mary Kay Warehouse Receiving team by putting the most urgent items on the “Hot List”.  Monitors the delivery of urgently needed items assigned to them and assigned to other team members and communicates with the Quality Department to prioritize which items need to be tested and released to meet immediate production.

9. Working independently, leads process improvement initiatives for the Supply Scheduling team.  May coordinate with representatives of other affected departments when the process improvement crosses departmental lines.

10. Consults with Inventory Control, Production Planning, and Manufacturing Operations to resolve complex ERP signal questions and to ensure the accurate reporting and status of materials and finished goods.

11. Evaluates changes in the Master Schedule for impact on inventories, supplier ability to react, and timing and expenses required to support the changes.  This is achieved by daily monitoring the Planning Shortage Report and Low Inventory Report as needed daily with estimated delivery dates.  May review daily Critical Inventory Report with manager.

12. May work with Contract Suppliers to develop an effective production plan for Promotional Items, closely monitors the progress of Promotional related production, reports to Global Inventory Control on the current status of Promotional production, and promptly elevates known production delays that could jeopardize on time delivery.  Engages the Contract Suppliers directly to understand current status of projects, ensure that priorities for production are aligned, and bring assistance to any capacity, material, or mechanical issue that may arise.